1) Project kickoff
- Assign project manager and owners
- Define budget and target date
- Collect department requirements
- Set milestones and approvals
- Set up internal communication flow
Office Moving Checklist
Use this checklist to organize an office relocation with minimal downtime. It covers planning, IT migration, staff communication, inventory and post-move stabilization.
2) Space planning
- Validate new floor plan
- Plan desks and meeting rooms
- Define archive and storage areas
- Prepare reception and visitor zones
- Plan wayfinding and signage
3) IT and systems
- Plan server and network move
- Run pre-move backups
- Coordinate internet and cabling
- Migrate phones and printers
- Execute go-live system checks
4) Staff communication
- Share timeline early with staff
- Provide relocation FAQ
- Communicate access and commute updates
- Define temporary remote work policy
- Prepare customer-facing announcements
5) Furniture and inventory
- Create detailed inventory list
- Dispose unused furniture
- Label workstations and equipment
- Identify assembly/disassembly tasks
- Handle confidential files separately
6) Legal and contracts
- Coordinate old/new lease obligations
- Review insurance coverage
- Update supplier addresses
- Update website and legal details
- Ensure data protection compliance
7) Move execution
- Follow phased move plan
- Secure access, lifts and parking
- Coordinate old-site handover
- Define issue escalation plan
- Send status updates to core team
8) Stabilization phase
- Confirm all teams operational
- Track punch-list and open items
- Complete post-move adjustments
- Finalize cleaning and handover
- Document lessons learned